---
title: Managing Your Stock
description: These guides will show you how to manage your stock  on the Cloud HQ.
---

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3. [Stock Management](https://helpcentre.sparkepos.com/knowledge/spark-cloud-hq?hsLang=en#stock-management)

# Managing Your Stock

## These guides will show you how to manage your stock on the Cloud HQ.

1. [How to check stock](https://helpcentre.sparkepos.com/knowledge/managing-your-stock#CheckStock)
2. [How to move stock](https://helpcentre.sparkepos.com/knowledge/managing-your-stock#MoveStock)
3. [How to create stock locations](https://helpcentre.sparkepos.com/knowledge/managing-your-stock#StockLocation)
4. [How to view stock reports](https://helpcentre.sparkepos.com/knowledge/managing-your-stock#StockReports)
5. [How to use the traffic light system](https://helpcentre.sparkepos.com/knowledge/managing-your-stock#TrafficLightSystem)
6. [How to add a new supplier](https://helpcentre.sparkepos.com/knowledge/managing-your-stock#NewSupplier)
7. [How to add or change the par level](https://helpcentre.sparkepos.com/knowledge/managing-your-stock#ParLevel)
8. [How to remove stock items](https://helpcentre.sparkepos.com/knowledge/managing-your-stock#RemoveStockItems)

Before you do anything, make sure you login into your store account [SparkEpos](https://20.sparkepos.com/#/main/sign/in)

---

### How to check stock

This guide will show you **how to check stock** to your Cloud HQ.

 

Firstly, click on the '**Stock Management**' option on the left-hand menu, then the '**Check Stock List**' in the '**Stock Management**' section.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-03-49-41-46-PM.png)

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-03-50-10-10-PM.png)

 

This will display your **stocktake history**, shown below.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-11-02-97-PM.png)

 

To check stock, press the green, "**Check Stock Now**" button at the top of the page.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-11-26-51-PM.png)

 

The from the drop-down boxes select which **location and product type** you would like to check stock for.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-12-03-92-PM.png)

 

Once you have chosen your location and product type, select the green "**Confirm**" button at the bottom right of the menu.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-12-56-21-PM.png)

 

Then it will display this screen, showing you **all the products you have in stock**.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-13-29-18-PM.png)

 

You can then update your stock system by **counting how many stock items your company has left**.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-19-00-50-PM.png)

 

Once you have counted the number of your products, click the green "**Submit**" button at the top of the page.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-19-34-19-PM.png)

 

Then in your **stocktake history** you can see the **report** that has been produced.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-21-24-39-PM.png)

 

By selecting the![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-26-13-08-AM.png) symbol you can view that stock check, shown below.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-25-12-17-PM.png)

---

### How to move stock

This guide will show you **how to move stock** in your Cloud HQ. 

 

Firstly, click on the '**Stock Management**' on the left-hand side, then the '**Move Stock**' option on the menu screen.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-44-21-23-PM.png)![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-44-42-15-PM.png)

 

This will display your **stock move list**, shown below.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-45-12-80-PM.png)

 

To move stock, click the green "**Move Stock**" button in the top left-hand corner of the page or in the centre if you have no previously moved stock.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-46-14-67-PM.png)

 

Then **select the item** you would like to move and select **where you are moving it from and where it is going to, what** **quantity** of the product are you moving and the **reason behind moving this product** to a different area.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-50-04-02-PM.png).

 

Once you have filled in all this information, click the green "**Save All**" button at the top right of the screen.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-51-12-00-PM.png)

 

Then your product information will be displayed in your "**Stock Move List**" and a green confirmation message will appear in the bottom right of the screen saying this has been "**Saved Successfully**".

![](https://helpcentre.sparkepos.com/hubfs/image-png-Mar-24-2022-04-51-48-40-PM.png)

---

### How to create stock locations

This guide will show you **how to create stock locations** in your Cloud HQ.

 

Firstly, click on the '**Stock Management**', then the '**Stock Location**' option on the left-hand menu.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-27-47-20-AM.png)

 

This will display **all your venues locations**, shown below.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-28-19-11-AM.png)

 

To add a new location, click the "**Add New Location**" button that the top right of the page.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-28-57-19-AM.png)

 

Fill in the information needed such as the **location name**, and select which **terminals** are going to be used in that area.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-29-48-18-AM.png)

 

When you have named your location, and selected **which terminals are going to be used for this area**, select the green "**Confirm**" button at the bottom right of the screen.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-30-24-47-AM.png)

 

Then your **new location has been added to your locations**, showing all the terminals that are in that location. A confirmation message will pop up in the right-hand corner of the screen, saying it has been "**Saved Successfully**".

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-36-17-54-AM.png)

---

### How to view stock reports

This guide will show you **how to view stock reports** on your Cloud HQ.

 

Firstly, click on the '**Key Statistics**', then the '**Stock Reports**' option on the left-hand menu.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-48-19-84-AM.png)

 

Then this is the screen showing operators **all the stock reports** that have taken place.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-48-43-71-AM.png)

 

**Filters** are also available to make it easier to find specific reports.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-50-54-04-AM.png)

---

### How to use the traffic light system

This guide will show you **how to use the traffic light system** on your Cloud HQ.

 

Firstly, click on the '**Stock Management**, then the '**All Stock Items**' option on the left-hand menu.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-53-23-15-AM.png)

 

Then this screen will display showing operators **all the products they sell**.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-57-56-22-AM.png)

 

The **red dot** of the traffic light system, next to the products shows that the **product is below the par level**.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-58-07-43-AM.png)

 

The **yellow dot** of the traffic light system shows that the product is around about **on par level**.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-58-15-92-AM.png)

 

The **green dot** of the traffic light system shows that the product is **above par level**.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-58-21-78-AM.png)

---

### How to add a new supplier

This guide will show you **how to add a new supplier** to your Cloud HQ.

 

Firstly, click on the '**Stock Management**, then the '**All Suppliers**' option on the left-hand menu.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-56-34-66-AM.png)

 

This will **display your supplier list**, shown here.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-56-58-36-AM.png)

 

Then click the green "**Add Supplier**" button at the top right of the page.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-57-21-05-AM.png)

 

Once you have filled in all the information about your supplier, click the green "**Save**" button at the bottom right of the window.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-58-11-11-AM.png)

 

Then your **new supplier is added to your supplier list**.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-08-58-42-74-AM.png)

---

### How to add or change the par level

This guide will show you **how to add or change the par level** on your Cloud HQ.

 

Firstly, click on the '**Stock Management**', then the '**All Stock items**' option on the left-hand menu.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-58-58-40-AM.png)

 

Then this screen will display showing operators **all the products they sell**.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-59-05-36-AM.png)

 

To add or change the par level of a product, click on the **green pencil icon** to **edit** the stock item.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-02-10-41-AM.png)

 

This window will pop up, and here it gives you the option to **add or change the par level of a product**.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-02-49-75-AM.png)

 

Once you have added or changed your par level on the product, a green "**Saved Successfully**" message will pop up in the bottom right-hand corner.

![](https://helpcentre.sparkepos.com/hs-fs/hubfs/image-png-Jul-20-2021-09-03-12-91-AM.png?width=688&name=image-png-Jul-20-2021-09-03-12-91-AM.png)

---

### How to remove stock items

This guide will show you **how to remove stock items** on your Cloud HQ.

 

Firstly, click on the '**Stock Management'**, then the '**All Stock Items**' option on the left-hand menu.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-06-06-10-AM.png)

 

Here should display all your **product items**.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-06-25-21-AM.png)

 

**To remove a stock item**, click on the **red bin icon** on the right side of the page.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-06-57-94-AM.png)

 

When the icon is clicked, a warning message asks you "**Are you sure you want to delete this product?**" if you are sure to click the **blue yes button**.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-07-23-18-AM.png)

 

Then the **product will be removed from the product list**.

![](https://helpcentre.sparkepos.com/hubfs/image-png-Jul-20-2021-09-08-41-33-AM.png)

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